IBM is currently seeking an experienced Executive Administrative Assistant to join their team in Noida and Gurgaon. This position involves providing comprehensive administrative services to the client. The ideal candidate should possess technical proficiency, the ability to work autonomously, flexibility, adaptability, self-motivation, and strong teamwork skills.
Job Description
The following are the main tasks and responsibilities for the position:
- Effectively operates in a complex and demanding environment while maintaining a professional demeanor and providing leadership and guidance to others.
- Demonstrates a high degree of autonomy and proactive work approach.
- Confidently communicates with individuals at all levels, both internally and externally, including senior staff and external clients, requiring strong written and spoken English language skills.
- Manages complex calendars for supported executives, resolving conflicts, coordinating schedules with other internal/external executives and clients, and handling RSVPs.
- Proficiently handles meetings across multiple time zones using Microsoft Outlook.
- Manages executive travel arrangements through SAP Concur, including researching flights and hotels, obtaining internal approval, making reservations, and ensuring timely changes and proper visa documentation.
- Processes expense claims in compliance with IBM policies using SAP Concur, including gathering necessary receipts, collaborating with travelers for accurate claims, and reconciling corporate credit card expenses to avoid overdue payments and late fees.
- Screens, analyzes, categorizes, and prioritizes mail, and drafts responses when necessary.
- Willingness to undertake additional tasks as required.
- Open to continuous learning and development to enhance skills and knowledge of IBM business.
- Actively participates as a team player, sharing skills and knowledge with newer team members, and providing support to executives as a valued member of the Global Administration team.
Qualifications for this Job
The following are the requirements and qualifications for the position:
- Proficient in utilizing Microsoft Office, Outlook, SAP Concur, and Slack.
- Demonstrates a collaborative mindset and a willingness to learn.
- Acts as an advisor to supported executives, keeping them informed about any changes to applications or IBM policies.
- Willingly shares skills and knowledge with others.
- Displays a high level of accountability in supporting executives, ensuring the confidentiality of information, maintaining accuracy in output, and exercising caution when using office systems.
- Contributes to the Global Admin team by actively sharing skills and participating in local and global initiatives.
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